Sister Cities Meeting

Thursday, September 3, 2009 @ 4:30 p.m.

City Hall, First Floor Conference Room

AGENDA

Call to Order

Roll Call

Agenda Approval

Financial Report

Approval of Minutes:  August 6, 2009

Continuing Committee Reports

         Miyazu

• Student Exchange
• Bon Festival, August 8, 2009
• Golf  Tournament, October 3, 2009

Moshi

• Sister Schools

Sister Cities International African Grant

Delray Beach Sister Cities Retreat

Concert for September 11th

New Business

Non-Agenda Items

• Next Meeting:  Thursday, October 1, 2009 @ 4:30 PM, First Floor Conference Room

Adjournment

 Delray Beach Sister Cities

September 3, 2009

Regular Meeting Minutes

Location:  City Hall, First Floor Conference Room

Call to Order:  The meeting was called to order at 4:35 p.m. by President David Schmidt.

Roll Call:  As listed above.

Agenda Approval:  A motion was made to approve the agenda by Beverly Ouckama and seconded by Ted Marshall.  All voted aye.

Financial Report:   The financial report was given by Becky O’Connor for the month of August 2009.  Becky reported total revenues of $25,812 and expenses of $28,134 with a net loss of $2,322 to date.  The cash bank balance was reported as $42,714 with $18,152 of the balance reserved for Moshi and $24,562 for Miyazu as of August 31, 2009.  The revenues were tips from the Bon Festival and a $25 contribution match from the Safari Dinner.  Expenses were for the Bon Festival and the golf tournament insurance.  A motion to accept the financial report was made by Ted Marshall and seconded by Peggy Murphy.  All voted aye.   

Approval of Minutes:  A motion to accept the August 6, 2009 minutes was made by Bev Ouckama and seconded by Bill Wilsher.  All voted aye.

Continuing Committee Reports:
Miyazu:

• Student Exchange:  Miyazu gave the group dates in November; our schools and parents are not happy with the students missing 5 days of school, they may go over Winter Break, if this alright with Miyazu.
• Bon Festival:  August 8, 2009, 5 – 9 p.m.  Great success, over 8,000 people visited the festival. Grossed $15,610 in 4 hours, we ran out of ice and product.  Bill thanked all that volunteered to help.  May change beer company next year, beer was not cold again this year.
• Golf Tournament:  October 3, 2009 at the Delray Beach Municipal Golf Course, 8:00 a.m. shot gun start.  Need golfers, hole sponsors and raffle prizes. More color flyers were passed out to Board members to distribute.  The Council General put this event on their calendar and put our flyer out.

Moshi:  

• Sister Schools:  David went to the New Teacher’s Breakfast and handed out a folder he put together and a CD with the Sister Schools information to the teachers.  He will attend the Principals Breakfast and do the same thing.  David will have the principal’s contact him if they are interested and a meeting will be set up then.  Oz supplies a list of the schools in Moshi.

Sister Cities International African Grant:  No feedback, nothing to update.

Delray Beach Sister Cities Retreat:  September 12, 2009 at the Tennis Center, upstairs.  There will be a light breakfast at 8:30; retreat will start at 9:00 a.m. to 1:00 p.m.  The retreat will be facilitated by Kathy Brink.  Ms. Brink sent the Board a survey to complete prior to the retreat.

Concert for September 11, 2009:  Cancelled, the Morikama cannot accommodate the concert this year; will try again next year.

New Business:  Peggy Murphy announced that Old School Square will be having the 40th Anniversary of John & Yoko exhibit “Bed in for Peace”, October 5 – October 11, 2009.  They have asked children to draw their image of Peace.  David will have Jimmy ask the Miyazu high school and Oz will ask the Moshi schools.

Non-Agenda Item:  Next meeting will be the Thursday, October 1, 2009 @ 4:30 p.m., in the First Floor Conference Room.

Adjournment:  Meeting adjourned at 5:07 p.m.