Sister Cities Meeting

Thursday, February 5, 2009 @ 4:30 p.m.

City Hall, First Floor Conference Room

AGENDA

Call to Order

Roll Call

Agenda Approval

Financial Report

Approval of Minutes: December 11, 2008

Continuing Committee Reports

Miyazu
• Student Exchange
• Hatsume Festival

Moshi
• Safari Dinner – discussion regarding dinner, committee assignments for Board Members

Sister Schools

New Business
• Authorize purchase of 2 coolers for beer sales

Non-Agenda Items
• Next Meeting: Thursday, March 5, 2009 @ 4:30PM, First Floor Conference Room

Adjournment

Delray Beach Sister Cities

February 5, 2009

Regular Meeting Minutes

Location: City Hall, First Floor Conference Room

Call to Order: The meeting was called to order at 4:35 p.m. by President David Schmidt.

Roll Call: As listed above.

Agenda Approval: A motion was made to accept the agenda by Ted Marshall and seconded by Oz Mensah. All voted aye.

Financial Report: The financial report was given by Becky O’Connor for the months of December 2008 and January 2009. Becky reported revenue of $10,833 and expenses of $4,462 with a net income of $6,371 to date. The cash bank balance was reported as $51,407 with $17,569 of the balance reserved for Moshi and $33,838 for Miyazu as of January 31, 2009. A motion to accept the financial report was made by Oz Mensah and seconded by Ted Marshall. All voted aye.

Approval of Minutes: A motion to accept the December 11, 2008 minutes was made by Charles Hardiman and seconded by Becky O’Connor. All voted aye.

Welcome Back: Welcomed back to Nancy King; Nancy thanked the group for the beautiful flowers that were sent to her.

Continuing Committee Reports:
Miyazu:
• Student Exchange: Students still have not received host family information, probably not until April. American Heritage tour with the students went well.
• Hatsume: Saturday, March 21, 2009. Bill Wilsher passed around sign up sheets for working the event; 8:30 – 6 p.m. and Sunday, March 22, 2009 9:30 – 6 p.m. The Morikami has combined Hatsume and the Children’s Festival, should be a good turnout.
Moshi:
• Safari Dinner: The Safari Dinner will be at the Palm Beach County Zoo on April 17, 2009, 6:30 – 10:30. The price of the dinner is $75 per person. The evening ends with a light show at the fountain. The board signed up various committees (see attached list). The consensus of the group was to do a raffle and not a silent auction. No fashion show, but maybe a few models walking around during dinner. David, Becky and Oz are to do a budget for the dinner. Save the date blast email has to go out the week of February 9th, everyone should do one; Oz is to do the flyer for this. David to try and get some stock pictures for the flyers. Mr. Barcinski to look into a bus to possibly take people from City Hall to the zoo and back. Underwriting, Beth Johnston recommended sponsorships of $500. Maybe have the kids back from last year. David to see about getting a band to donate their time for after dinner.

Sister Schools: Oz, Rhonda and David made a 2nd presentation to the Education Board in January. The Ed Board will recommend to City Commission to do a resolution in support of the Sister Schools, Janet Meeks to work on this. Oz still has not gotten a list from Moshi with the schools that would be interested. Oz feels that they need a steering committee to come with a procedure on how the Sister Cities Schools will work. The committee will consist of Oz Mensah, David Schmidt, Clovis Moodie and Beverly Ouckama.

New Business:
• A motion was made by Beth Johnston to purchase 2 coolers for beer sales and seconded by Oz Mensah. All voted aye.
• Nancy King reported that they have only heard back from three schools for the Young Artist Contest; American Heritage, Atlantic and Unity. It will take place on April 6th from 5:30 – 6:30 p.m., Old School Square, Ocean Breeze Room and the entries will stay on display until May 10, 2009.
• Charles Hardiman has the book “Geeman Colonial Empire, if anyone is interested, he will lend you the book.
• Charles Hardiman is serious about the monument in Pineapple Grove; he would contribute ¼ to 1/3. He will keep the Board posted.
• Beverly Ouckama handed out invitations to the Multicultural Festival at the American Heritage School on April 2, 2009.

Non-Agenda Item: Next meeting will be the Thursday, March 5, 2009 @ 4:30 p.m., in the First Floor Conference Room.

Adjournment: Meeting adjourned at 5:30 p.m.